Contract Administrator Levels I-iii, Contracting & Procurement, Remote Or Hybrid Work Schedule at Alaska Native Tribal Health Consortium

Overview

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction. ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.

Our vision: Alaska Native people are the healthiest people in the world. ANTHC offers a competitive and comprehensive

Benefits

• Package for all Benefit Eligible Employees, which includes: Medical Insurance provided through the Federal Employee Health

Benefits

• Program as a Tribal Employee, with over 20 plans and tiers.
• Cost-Share Dental and Vision Insurances Discounted Pet Insurance Retirement Contributions with Pre-Tax or Roth options into a 403(b). 401(a) ANTHC Retirement Plan: After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions.
• In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.
• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
• Eleven Paid Holidays Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
• Flexible Spending Accounts for Healthcare and Dependent Care.
• Ancillary Cash

Benefits

• for accident, hospital indemnity, and critical illness.
• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
• On-Site Training Courses and Professional Development Opportunities.
• License and certification reimbursements and occupational insurance for medical staff.
• Emergency Travel Assistance Education Assistance or Education leave eligibility Discount program for travel, gym memberships, amusement parks, and more.
• Visit us online at www.anthc.org or contact Recruitment directly at HRRecruiting@anthc.org.
• Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.
• Hybrid or remote work schedule.

Summary

• Under the direction of the Senior Contract Administrator Manager, the Contract Administrator provides contract administration support across assigned departments and service lines.
• This role is responsible for promoting and ensuring adherence to ANTHC’s procurement policies, accurate planning, development, submission, execution, and closeout of contractual agreements.
• The Contract Administrator serves as a critical liaison between departmental stakeholders, Contract Managers, and Contracting and Procurement Leadership to ensure all contracts are properly structured, compliant, and aligned with organizational policies and financial requirements.
• This position plays a key role in minimizing errors, reducing rework, and improving overall contract lifecycle efficiency through proactive collaboration, system utilization, and data-driven decision-making.
• This role directly contributes to: Enhanced organizational efficiency by reducing errors and rework Improved visibility and accountability through proactive reporting Strengthened collaboration across departments Ensured contracts are accurate, compliant, and aligned with goals Subject matter resources on contract processed and system usage Responsibilities and Duties Stakeholder Collaboration and Alignment: Contract Administrator I Assists the Contract Managers, departmental leadership, and Contracting Officers with contract scope, structure, funding, and submission requirements.
• Partnering with Contract Officers on complete contract lifecycle management including contract tracking, milestone measuring, financial obligations, close-outs and other duties as assigned Engages in cross-functional communication to help resolve issues, eliminate delays, and prevent downstream errors Engagement with Contract Administrator Manager on strategic procurement planning for high-visibility agreements Contract Administrator II Serve as a central point of coordination between Contract Managers, departmental leadership, and Contracting to ensure accuracy of contract scope, structure, funding, and submission requirements.
• Meets with leadership to answer questions and align projects for transparency and visibility across the organization Partnering with Contract Officers on complete contract lifecycle management Facilitate cross-functional communication to resolve issues, eliminate delays, and prevent downstream errors Work with appropriate stakeholders, staff, and leadership to develop service delivery standards that optimally support the delivery of the highest quality healthcare and support services to patients and other internal and external customers Engagement with Contract Administrator Manager on strategic procurement planning for high-visibility agreements Contract Administrator III Works independently to serve as the point of contact between Contract Managers, departmental leadership, and contracting to ensure accuracy of contract scope, structure, funding, and submission requirements.
• Help write contractual scope language and guide CMs to meet policy and process requirements.
• Meets with senior leadership to answer questions and align projects for transparency and visibility across the organization Is a partner of the Contract Officers to complete contract lifecycle management Creates cross-functional communication to resolve issues, eliminate delays, and prevent downstream errors Work with appropriate stakeholders, staff, and leadership to develop service delivery standards that optimally support the delivery of the highest quality healthcare and support services to patients and other internal and external customers Engagement with Contract Administrator Manager on strategic procurement planning for high-visibility agreements With a deep understanding of the Contracting module, creates process documentation and provides training to users and new administrators Contract Accuracy and Submission Integrity: Contract Administrator I Collaborate with stakeholders to help create accurate requisitions that support scope, funding, and period of performance to facilitate project and funding approvals, minimize re-work and re-classes, drive efficiencies and productivity while fully driving compliance requirements Ensure all required documentation, approvals, and supporting details are included to minimize rework and processing delays Learns and understands standardized contract build practices within ERP systems to ensure consistency and accuracy Contract Administrator II Collaborate with stakeholders to help create accurate requisitions that support scope, funding, and period of performance to facilitate project and funding approvals, minimize re-work and re-classes, drive efficiencies and productivity while fully driving compliance requirements Ensure all required documentation, approvals, and supporting details are included to minimize rework and processing delays Promote adherence to standardized contract build practices within ERP systems to ensure consistency and reporting accuracy Contract Administrator III Collaborate with stakeholders to create accurate requisitions that support scope, funding, and period of performance to facilitate project and funding approvals, minimize re-work and re-classes, drive efficiencies and productivity while fully driving compliance requirements Ensure all required documentation, approvals, and supporting details are included to minimize rework and processing delays Promote adherence to standardized contract build practices within ERP systems to ensure consistency and reporting accuracy Process Improvement and Operational Efficiency: Contract Administrator I Help to identify inefficiencies in workflows based on user interactions Support implementation of best practices to streamline contract lifecycle management Drive standardization of procedures related to contract creation, amendments, extensions, and closeout Contribute to system optimization efforts including testing, and documentation Contract Administrator II Identify inefficiencies in workflows that create delays and recommend process improvements Support implementation of best practices to streamline contract lifecycle management Drive standardization of procedures related to contract creation, amendments, extensions, and closeout.
• Facilitate actions as required Contribute to system optimization efforts, including ERP enhancements and process automation.
• Provide systems support in needs review, application evaluation, testing, documentation, and new requester training Contract Administrator III Identify inefficiencies in workflows that create delays and works to provide a solution for process improvements Implements best practices to streamline contract lifecycle management Drive standardization of procedures related to contract creation, amendments, extensions, and closeout.
• Lead system optimization efforts, including ERP enhancements and process automation.
• Provide systems support in needs review, application evaluation, testing, documentation, and new requester training Contract Lifecycle Oversight: Contract Administrator I Working with the Contract Officer and the Contract Administration Manager, support management of contracts including development, initiation, execution, monitoring, amendment, and closeout Ensure contracts are reviewed and proper action is taken to remain in compliance Monitor contract status Engage and support current contract KPIs to support contract management efforts Assist with invoice matching and resolution to ensure proper payment, accurate financial reports are created and margins are met Contract Administrator II Support full lifecycle management of contracts including development, initiation, execution, monitoring, amendment, and closeout Ensure contracts are reviewed and proper action is taken to remain in compliance Monitor contract status Engage and support current contract KPIs to support contract management efforts Provide reports and analytics in collaboration with contract managers to support vendor performance tracking/score carding Assist with invoice matching and resolution to ensure proper payment Contract Administrator III Lead full lifecycle management of contracts including development, initiation, execution, monitoring, amendment, and closeout Review contracts to ensure proper action is taken to remain in compliance Monitor contract status Report on current contract KPIs to support contract management efforts Provide reports and analytics in collaboration with contract managers to support vendor performance tracking/score carding Guide Contract Managers on invoice matching and resolution to ensure proper payment Compliance and Risk Mitigation: Contract Administrator I Identify and escalate non-compliant risks Support audit readiness Reinforce standards and proper contracting practices in full support of the Purchasing Policy and current Process requirements Contract Administrator II Ensure all contracts adhere to procurement policies and regulatory requirements Identify and escalate non-compliant risks Support audit readiness through accurate documentation Reinforce governance standards and proper contracting practices Contract Administrator III Ensure all contracts adhere to procurement policies and regulatory requirements Identify and escalate non-compliant risks Support audit readiness through accurate documentation Reinforce governance standards and proper contracting practices Reporting, Data Management, and Visibility: Contract Administrator I Analyze internal routine reports related to contract status, financial utilization, and any other applicable data.
• Following standardized data elements, ensure data integrity within contract management systems to support accurate and reliable reporting Contract Administrator II Develop, maintain, and analyze internal routine reports related to contract status, financial utilization, and any other applicable data.
• Following standardized data elements, ensure data integrity within contract management systems to support accurate and reliable reporting Contract Administrator III Develop, maintain, and analyze internal routine reports related to contract status, financial utilization, and any other applicable data.
• Following standardized data elements, ensure data integrity within contract management systems to support accurate and reliable reporting Administrative Duties: Contract Administrator I Maintain detailed and organized files, effectively submitting and managing data, preparing contract communication, and written reports on contractor performance as required Perform special projects and other duties as assigned Contract Administrator II Maintain detailed and organized files, effectively submitting and managing data, preparing contract communication, and written reports on contractor performance as required Perform special projects and other duties as assigned Train new member of the Contract Administration Team on Policy, process, procedure and systems Contract Administrator III Maintain detailed and organized files, effectively submitting and managing data, preparing contract communication, and written reports on contractor performance as required Perform special projects and other duties as assigned Fully lead the and document the training of new members of the Contract Administration Team on Policy, process, procedure and systems Provide training and guidance to system users as it relates to Contracting functionality Support the Senior Manager, Contract Administration with analytics, reporting, presentations and other tasks assigned.
• Contract Administrator III Collaborate with stakeholders to create accurate requisitions that support scope, funding, and period of performance to facilitate project and funding approvals, minimize re-work and re-classes, drive efficiencies and productivity while fully driving compliance requirements Ensure all required documentation, approvals, and supporting details are included to minimize rework and processing delays Promote adherence to standardized contract build practices within ERP systems to ensure consistency and reporting accuracy

Other Information

KNOWLEDGE, SKILLS, ABILITIES: All Knowledge of Alaska Tribal Health System, ANTHC, and Alaska Native culture(s). Basic skill in operating a personal computer utilizing a variety of applications. General knowledge of procurement and purchasing practices including the importance of compliance in contracting Understanding of financial concepts such as budgets, invoicing, and contract spend tracking ERP system proficiency, with Infor desired Microsoft 360 platform to include Excel, Word, Outlook, PowerPoint, Teams, etc.

Ability to solve problems on an independent basis Attention to detail with the ability to review information for accuracy and completeness before submission, with understanding of data entry accuracy Willingness to learn new systems, processes, and tools Ability to establish and maintain cooperative working relationships with others. Ability to manage multiple priorities and tasks concurrently and meet deadlines. Ability to communicate effectively Ability to follow established guidelines and procedures Contract Administrator II Understanding of contract administration processes, including contract setup, updates, and closeout Moderate skill in ERP and contract management systems Ability to analyze contract data and generate reports Ability to explain processes and instruct others effectively Strong organizational and problem-solving skills Contract Administrator II Understanding of contract administration processes, including contract setup, updates, and closeout Moderate skill in ERP and contract management systems Ability to analyze contract data and generate reports Ability to explain processes and instruct others effectively Strong organizational and problem-solving skills Contract Administrator III Advanced skill in ERP and contract management systems Advanced knowledge of contract lifecycle management and procurement practices Ability to influence and advise stakeholders across multiple levels Ability to work independently with minimal direction Ability to mentor and develop staff Strong analytical and decision-making skills Ability to assess and mitigate risk in complex contracting environments MINIMUM EDUCATION QUALIFICATION Contract Administrator I and II Associate’s degree in business, finance, healthcare administration, or related field.

Relevant experience may substitute on a year-for-year basis Contract Administrator III Bachelor’s degree in business, finance, healthcare administration, or related field. Relevant experience may substitute on a year-for-year basis MINIMUM EXPERIENCE QUALIFICATION Contract Administrator I Non-supervisory – Minimum of one (1) year of work experience in contract administration, procurement, legal support, or related field. An equivalent combination of relevant education and/or training may be substituted for experience.