Executive Assistant I Or II, Hospital Administration, On Site Work Schedule

Overview

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction. ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.

Our vision: Alaska Native people are the healthiest people in the world. ANTHC offers a competitive and comprehensive

Benefits

• Package for all Benefit Eligible Employees, which includes: Medical Insurance provided through the Federal Employee Health

Benefits

• Program as a Tribal Employee, with over 20 plans and tiers.
• Cost-Share Dental and Vision Insurances Discounted Pet Insurance Retirement Contributions with Pre-Tax or Roth options into a 403(b). 401(a) ANTHC Retirement Plan: After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions.
• In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.
• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
• Eleven Paid Holidays Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
• Flexible Spending Accounts for Healthcare and Dependent Care.
• Ancillary Cash

Benefits

• for accident, hospital indemnity, and critical illness.
• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
• On-Site Training Courses and Professional Development Opportunities.
• License and certification reimbursements and occupational insurance for medical staff.
• Gym Access to Alaska Pacific University includes a salt water pool, rock climbing, workout gym, and steep discounts for outdoor equipment rentals.
• Emergency Travel Assistance Education Assistance or Education leave eligibility Discount program for travel, gym memberships, amusement parks, and more.
• Visit us online at www.anthc.org or contact Recruitment directly at HRRecruiting@anthc.org.
• Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

Summary

Under general direction of the Executive, will assist in advancing the organization initiatives and goals. Facilitates collaboration between the Executive and Executive Team. Supports Executive and Senior Leadership in performing a variety of duties including organizing daily/weekly/monthly work, project deadlines and deliverables.

Maintain the day-to-day functions and provide high-level administrative support to the Executive and Executive Staff. Assume responsibility for efficient calendar management and administrative function to support assigned Executive. Independent judgement is required to plan, prioritize, and organize a diversified workload, and recommends changes and improvements.

Responsibilities

• A ttend Executive meetings as requested, prepare all forms of communication, including but not limited to: preparing for Board meetings as well as other Executive meetings, preparing for complex presentations and reports, drafting speeches, taking succinct notes, and providing attendees with a summary of decisions, actions, and follow-ups.
• Prepares the Executive in advance for meetings and helps with prompt completion of deliverables and deadlines; collaborates with other leaders as necessary to complete.
• Ensure efficient time management, travel management, and calendar management by working closely with the Executive and planning forward 30-60-90 days.
• Expertly organize, manage, and host virtual conferences and seminars.
• Possess technological expertise in managing and setting up virtual meetings.
• M aintain email distribution lists to ensure they are up-to-date and aligned with appropriate business groups.
• Coordinates travel end-to-end, including all logistics and itineraries.
• In accordance with established policies and procedures, make purchases, reconcile and process expense reports while maintaining high level of fiscal integrity and professionalism.
• Evaluate, develop and maintain internal office procedures in order to best support the department to ensure consistent workflow.
• Work closely with other Executive Assistants to support other Executive’s work.
• C oordinate events of varied scale including hosting dignitaries, elected officials and V.I.Ps.
• Provides leadership, direction, and guidance to assigned staff.
• Develops goals and priorities in conjunction with employees, and assigns tasks and projects.
• Develops staff skills and training plans.
• Counsels, trains, and coaches subordinate staff.
• P rovides a smooth onboarding experience for new Executive.
• P erforms other duties as assigned.
• E xecutive Assistant I P erforms diversified and complex administrative duties and may provide some guided project coordination.

Other Information

KNOWLEDGE and SKILLS A ll K nowledge of federal Native programs and/or Tribal government. P ossess exceptional interpersonal, written and verbal communication skills and establishes collaborative relationships with ease. A bility to remain calm and focused under pressure while being proactive and anticipating the needs of the Executive and team.

E xcellent and reliable follow-through. A bility to quickly understand and align with Executive priorities on a daily/weekly/monthly basis; manages schedules, upcoming due dates and assists with the achievement of Executive Goals proactively. H ighly organized and creative with excellent skills in managing concurrent, fast-moving projects; possesses strong problem solving, project management and time management skills.

A dapt well to change and enjoys a fast-paced, changing and varied workload. A dvanced or expert-level skills with Microsoft Office. E xpert level skills with virtual meeting platforms including the ability to host meetings and troubleshoot technical problems.