Estate Coordinator at MedImpact

Exemption Status

United States of America (Non-Exempt) Exemption Status: $22.24 - $28.90 - $35.57 “Pay scale information is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any selected candidate or employee, which is always dependent on actual experience, education, qualifications, and other factors. A full review of our comprehensive pay and

Benefits

• will be discussed at the offer stage with the selected candidate.” MINCA is looking for extraordinary people to join our team!
• Why join MINCA?
• Because our success is dependent on you; innovative professionals with top notch skills who thrive on opportunity, high performance, and teamwork.
• We look for individuals who want to work on a team that cares about making a difference in the value of healthcare.
• Job Description To assist the Estate Manager in all operations of the Howe family properties.
• The Estate Coordinator is responsible for supporting the daily operations, logistics, and administrative functions of a private estate or portfolio of properties.
• This role ensures seamless coordination of property maintenance, vendor management, scheduling, and service delivery while maintaining a high standard of professionalism, discretion, and efficiency.
• Essential Duties and Responsibilities include the following.
• Other duties may be assigned.
• Assist in all requested tasks directed by Estate Manager Coordinate all event details, floral arrangements and décor etc.
• Assisting with Estate Manager’s duties during his absence including household staff and property functions Create and track record keeping systems, maintain files and household information Assist with schedule and household calendar management Prepare meeting agendas and minutes Coordinate projects/maintenance appointments and perform weekly checks Select and direct some of the property vendors Balance employees’ receipts Purchase household items and office supplies Assist in all day-to-day property assignments under the direction of Estate Manager undefined Operational Coordination Coordinate day-to-day estate operations to ensure properties are maintained to the highest standards Assist in planning and execution of events hosted at the estate (if applicable) Vendor & Contractor Management Assist with scheduling and oversight of vendors, contractors, and service providers Ensure work is completed on time, within scope, and meets quality expectations Property & Facilities Oversight Conduct routine inspections of estate grounds and buildings Identify maintenance needs and escalate issues appropriately Maintain inventory of supplies, equipment, and household items Administrative Support Maintain organized records related to property operations, expenses, and contracts Assist with expense reporting and invoice processing Manage calendars, schedules, and service appointments Logistics & Scheduling Ensure readiness of property for guests and owners Communication & Service Delivery Respond promptly to requests and resolve issues efficiently Ensure a high level of service and attention to detail Supervisory Responsibilities No supervisory responsibilities Education and/or Experience BS/BA and 1+ years’ experience or equivalent combination of education and experience Computer Skills Proficiency with Microsoft Office (Outlook, Excel, Word) and scheduling tools Certificates, Licenses, Registrations None required.
• Other Skills and Abilities Excellent interpersonal skills and understanding of appropriate practices Social etiquette Pleasant demeanor Strong work ethic Completely flexible in meeting any and all needs of the family Knowledge of different styles of formal entertaining protocol Works well under pressure Ability to communicate and interacting with vendors Works well with internal management and staff Excellent ability in taking direction Proficient internet research and purchase abilities Proficient in computer and word processing skills Communication skills Organizational skills Design sense and attention to detail Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Competencies To perform the job successfully, an individual should demonstrate the following competencies: Composure Decision Quality Organizational Agility Problem Solving Customer Focus Drive for Results Peer Relations Time Management Dealing with Ambiguity Learning on the Fly Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

, Male/Female/Disabilities/Veterans OSHA/ADA: To perform this job successfully, the successful candidate must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.