Finance Assistant

Location:

Avera Health

Worker Type:

Regular

Work Shift:

Day Shift (United States of America)

Pay Range:

The pay range for this position is listed below. Actual pay rate dependent upon experience.

$19.50 - $25.50

Position Highlights

1. Maintains grant payment log and works with cash receipt team to resolved any payment recording issues. Collects, maintains, sponsor information including billing instructions, W-9s, and point of contact records.

2. Follows up with past due sponsor invoices.

3. Coordinates creation of new suppliers in Workday with AP  and creates new sponsors in Workday.  Creates and renews Avera's various grant registrations and portals.  SAM.gov renewals, coordinate users adding grants to varous grant portal Maintains financial capacity documentation actingl areas including W-9s, employee counts for each facility, non-profit records, and other relevant data that is routinely required at the time of application .

4. Monitors various State's open checkbook portals  to review/reconcile grant related payment and identify any payments grant team is not tracking.

5. Monitors grant finance email: files various transfer reports, codes and forwards grant invoices to AP, coordinates response to misc inquiries received .

6. Compile Grant Financial Reports and send out to various stakeholders and support.  Supports grant application processes by pulling various data reports, coordinating quotes, and gathering other supporting information as needed.  Supports month end close procedures by reviewing grant listing monthly for upcoming close dates, active status of award lines and other similar data.

7. Completes Avera's grant equipment  inventory.

8. Assist the Grant Effort Certification Manager with processes grant costing allocation updates with HR and ensures the updates are reported appropirately in Workday and other allocation changes as needed.

9. Processes grant agreements through Avera's contract management system.  Maintains documentation in Workday for grant agreements, budget justifications, etc. so that current, relevant, and auditable files are organized and available.

10. Completes and submits reports as necessary to the various reporting agencies.  (SHIP, FLEX, other State grants or private grant awards).

You Belong at Avera

Be part of a multidisciplinary team built with compassion and the goal of Moving Health Forward for you and our patients. Work where you matter.

A Brief Overview
Responsible for timely processing of non-patient billing, payment posting and receivables reporting to ensure accounts are fairly stated. Maintains documentation for client accounts and activity. ​​

What you will do

• Processes client billing requests received and posts payments to appropriate client accounts. Generates client statements and mails statements for each billing cycle.
• Reviews receivable aging reports and follows up on collections of accounts as identified.
• Coordinates with Chargemaster (CDM) and Information Technology (IT) teams to create procedures and clients as identified.
• Communicates and works with department directors across the organization to review billing or collection issues for clients.
• Reviews and responds to customer service inquiries and works through issues as needed.
• Assists with system conversions as it pertains to client billing.
• Provides administrative/clerical support to accountants in completion of their assigned responsibilities as directed by Financial Reporting Manager.
• Perform assigned duties to ensure compliance with internal control policies to protect the assets of Avera.

Essential Qualifications
The individual must be able to work the hours specified. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others, hear, understand and distinguish speech and other sounds. These requirements and those listed above are representative of the knowledge, skills, and abilities required to perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions, as long as the accommodations do not cause undue hardship to the employer.

Preferred Education, License/Certification, or Work Experience:

• Associate's Associate’s degree in accounting or three years of equivalent experience

Expectations and Standards

• Commitment to the daily application of Avera’s mission, vision, core values, and social principles to serve patients, their families, and our community.
• Promote Avera’s values of compassion, hospitality, and stewardship.
• Uphold Avera’s standards of Communication, Attitude, Responsiveness, and Engagement (CARE) with enthusiasm and sincerity.
• Maintain confidentiality.
• Work effectively in a team environment, coordinating work flow with other team members and ensuring a productive and efficient environment.
• Comply with safety principles, laws, regulations, and standards associated with, but not limited to, CMS, The Joint Commission, DHHS, and OSHA if applicable.

Benefits You Need & Then Some

Avera is proud to offer a wide range of benefits to qualifying part-time and full-time employees. We support you with opportunities to help live balanced, healthy lives. Benefits are designed to meet needs of today and into the future.

• PTO available day 1 for eligible hires.
• Up to 5% employer matching contribution for retirement
• Career development guided by hands-on training and mentorship

Avera is an Equal Opportunity Employer - Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, Veteran Status, or other categories protected by law. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-605-504-4444 or send an email to talent@avera.org.